1. Data Protection at a Glance
General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on the subject of data protection can be found in the privacy policy listed below this text.
Data Collection on This Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. The operator’s contact details can be found in the section “Note on the Responsible Party” in this privacy policy.
How do we collect your data?
Some data is collected when you provide it to us. This could, for example, be data you enter in a contact form.
Other data is collected automatically or with your consent by our IT systems when you visit the website. This is primarily technical data (e.g. web browser, operating system or time of page access). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze your user behavior. If contracts can be initiated or concluded via the website, the transmitted data is also processed for contractual offers, orders, or other business-related inquiries.
What rights do you have regarding your data?
You have the right at any time to receive information free of charge about the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you may revoke this consent at any time for the future. Additionally, you have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have the right to lodge a complaint with the relevant supervisory authority.
You can contact us at any time for further questions on the subject of data protection.
Analysis Tools and Third-Party Tools
When visiting this website, your browsing behavior may be statistically analyzed. This is primarily done using analytics programs.
Detailed information about these analytics programs can be found in the following privacy policy.
2. Hosting
We host the content of our website with the following provider:
Strato
The provider is Strato AG, Otto-Ostrowski-Straße 7, 10249 Berlin (hereinafter “Strato”). When you visit our website, Strato collects various log files including your IP addresses.
Further information can be found in Strato’s privacy policy:
https://www.strato.de/datenschutz/
The use of Strato is based on Art. 6 (1)(f) GDPR. We have a legitimate interest in the most reliable presentation of our website. Where consent has been requested, processing is carried out exclusively based on Art. 6 (1)(a) GDPR and § 25 (1) of the German TDDDG (Telecommunications and Telemedia Data Protection Act), insofar as the consent includes the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) as defined by the TDDDG. Consent may be revoked at any time.
Data Processing Agreement
We have concluded a data processing agreement (DPA) for the use of the above service. This is a legally required contract that ensures this service processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.
3. General Notes and Mandatory Information
Data Protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
When you use this website, various personal data is collected. Personal data is data that can be used to personally identify you. This privacy policy explains which data we collect and what we use it for. It also explains how and for what purpose this is done.
Please note that data transmission over the Internet (e.g., communication by email) can have security vulnerabilities. A complete protection of the data against access by third parties is not possible.
Note on the Responsible Party
The responsible party for data processing on this website is:
consiness GmbH & Co. KG
Neuer Wall 10
20354 Hamburg
Phone: +49 40 328 906 00
Email: info@consiness.de
The responsible party is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data (e.g., names, email addresses, etc.).
Storage Duration
Unless a more specific storage period has been mentioned within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, the deletion takes place after these reasons no longer apply.
General Information on the Legal Basis for Data Processing
If you have consented to data processing, we process your personal data based on Art. 6 (1)(a) GDPR or Art. 9 (2)(a) GDPR if special categories of data under Art. 9 (1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, processing is also based on Art. 49 (1)(a) GDPR. If you consented to the storage of cookies or to access information on your end device (e.g., via device fingerprinting), data processing is additionally based on § 25 (1) TDDDG. Consent can be revoked at any time. If your data is necessary for contract performance or for pre-contractual measures, we process your data based on Art. 6 (1)(b) GDPR. Furthermore, we process your data if necessary to fulfill a legal obligation based on Art. 6 (1)(c) GDPR. Data processing may also be based on our legitimate interest under Art. 6 (1)(f) GDPR. The respective legal bases in each individual case are explained in the following paragraphs of this privacy policy.
Data Protection Officer
We have appointed a data protection officer:
EDV-Unternehmensberatung Floß GmbH
Hopfengarten 10
33775 Versmold
Phone: 05423 964900
Email: datenschutz@consiness.de
Recipients of Personal Data
In the course of our business activities, we work with various external parties. In some cases, the transmission of personal data to these external parties is necessary. We only disclose personal data to external parties if it is required for the performance of a contract, if we are legally obliged to do so (e.g., disclosure to tax authorities), if we have a legitimate interest pursuant to Art. 6 (1)(f) GDPR, or if another legal basis permits the data transfer. When using processors, we transfer personal data of our customers only on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.
Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You can revoke an already given consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to Object to Data Collection in Special Cases and to Direct Advertising (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6 (1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME, ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, TO THE PROCESSING OF YOUR PERSONAL DATA, INCLUDING PROFILING BASED ON THOSE PROVISIONS. THE RESPECTIVE LEGAL BASIS FOR PROCESSING CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION UNDER ART. 21 (1) GDPR).
IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING, WHICH INCLUDES PROFILING TO THE EXTENT THAT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21 (2) GDPR).
Right to Lodge a Complaint with a Supervisory Authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, their place of work, or the place of the alleged infringement. The right to lodge a complaint is without prejudice to any other administrative or judicial remedies.
Right to Data Portability
You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done to the extent that it is technically feasible.
Access, Rectification, and Deletion
Within the scope of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of the data processing, and, if applicable, a right to correction or deletion of this data. For this and other questions about personal data, you can contact us at any time.
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time. The right to restrict processing exists in the following cases:
- If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data.
- If the processing of your personal data happened/is happening unlawfully, you can request the restriction of data processing instead of deletion.
- If we no longer need your personal data but you require it to exercise, defend, or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
- If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balance must be struck between your interests and ours. As long as it has not yet been determined whose interests prevail, you have the right to demand the restriction of the processing of your personal data.
If you have restricted the processing of your personal data, such data may – apart from being stored – only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.
SSL or TLS Encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.
When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
Objection to Promotional Emails
We hereby object to the use of contact data published as part of the imprint obligation to send unsolicited advertising and informational materials. The operators of the site expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam emails.
4. Data Collection on This Website
Cookies
Our websites use so-called “cookies.” Cookies are small data packets that do no harm to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit ends. Permanent cookies remain stored on your device until you delete them yourself or your web browser automatically deletes them.
Cookies can originate from us (first-party cookies) or from third-party companies (third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services).
Cookies have various functions. Many cookies are technically necessary since certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies may be used to analyze user behavior or for advertising purposes.
Cookies that are necessary to carry out the electronic communication process, to provide certain functions you have requested (e.g., for the shopping cart function), or to optimize the website (e.g., cookies for measuring web audiences) are stored based on Art. 6 (1)(f) GDPR unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of its services. Where consent to the storage of cookies and similar recognition technologies has been requested, processing is carried out solely based on this consent (Art. 6 (1)(a) GDPR and § 25 (1) TDDDG); consent can be revoked at any time.
You can configure your browser to inform you about the setting of cookies, allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.
Which cookies and services are used on this website can be found in this privacy policy.
Consent with Complianz
Our website uses Complianz’s consent technology to obtain your consent to store certain cookies on your device or to use certain technologies and to document this consent in a manner compliant with data protection regulations. The provider of this technology is Complianz B.V., Kalmarweg 14-5, 9723 JG Groningen, Netherlands (hereinafter “Complianz”).
Complianz is hosted on our servers, meaning no connection is made to the servers of Complianz’s provider. Complianz stores a cookie in your browser to associate granted consents or revocations with you. The collected data will be stored until you request us to delete it, delete the Complianz cookie yourself, or the purpose for data storage no longer applies. Mandatory legal retention obligations remain unaffected.
The use of Complianz is intended to obtain legally required consents for the use of cookies. The legal basis is Art. 6 (1)(c) GDPR.
Server Log Files
The provider of the websites automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
- Browser type and browser version
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
This data is not merged with other data sources.
The collection of this data is based on Art. 6 (1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.
Inquiry by Email, Telephone, or Fax
If you contact us by email, telephone, or fax, your inquiry, including all personal data resulting from it (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent.
The processing of this data is based on Art. 6 (1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is necessary for pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries directed to us (Art. 6 (1)(f) GDPR) or on your consent (Art. 6 (1)(a) GDPR) if this was requested; consent can be revoked at any time.
The data you send to us via contact requests will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.
HubSpot CRM
We use HubSpot CRM on this website. The provider is HubSpot Inc., 25 First Street, Cambridge, MA 02141 USA (hereinafter HubSpot CRM).
HubSpot CRM allows us, among other things, to manage existing and potential customers and customer contacts. With the help of HubSpot CRM, we are able to capture, sort, and analyze customer interactions via email, social media, or telephone across various channels. The personal data collected in this way can be evaluated and used for communication with potential customers or for marketing measures (e.g., newsletter mailings). HubSpot CRM also enables us to record and analyze the user behavior of our contacts on our website.
The use of HubSpot CRM is based on Art. 6 (1)(f) GDPR. The website operator has a legitimate interest in the most efficient customer management and communication possible. Where consent has been requested, processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TDDDG, insofar as the consent includes the storage of cookies or access to information in the user’s device (e.g., device fingerprinting) as defined by the TDDDG. Consent can be revoked at any time.
Details can be found in HubSpot’s privacy policy:
https://legal.hubspot.com/de/privacy-policy
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:
https://www.hubspot.de/data-privacy/privacy-shield
The company is certified under the “EU-US Data Privacy Framework” (DPF). This is an agreement between the European Union and the USA, intended to ensure compliance with European data protection standards for data processing in the USA. Companies certified under the DPF commit to complying with these data protection standards. More information can be found here:
https://www.dataprivacyframework.gov/participant/5812
Data Processing Agreement
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a legally required contract that ensures that this service processes the personal data of our website visitors only according to our instructions and in compliance with the GDPR.
Gravatar
We have integrated Gravatar on this website. The provider is Automattic Inc., 60 29th Street #343, San Francisco, CA 94110, USA (hereinafter “Gravatar”).
Gravatar is a tool that allows users to provide personal images (avatars) for our website. These avatars serve as visual representations of users and are displayed wherever a user interacts with the platform (e.g., in forums or chats). When a user interacts with the platform, their avatar, linked to their email address, is displayed. This gives users a personal touch and helps in identifying them when they are active online.
When you comment or interact on our website and Gravatar is activated, Gravatar processes the hash of the user’s email address (used as an ID).
The use of Gravatar is based on Art. 6 (1)(f) GDPR. The website operator has a legitimate interest in an attractive presentation of their forums. If appropriate consent has been requested, processing is carried out exclusively based on Art. 6 (1)(a) GDPR and § 25 (1) TDDDG; consent can be revoked at any time.
Further details can be found in the provider’s privacy policy:
https://automattic.com/privacy/
The company is certified under the “EU-US Data Privacy Framework” (DPF). The DPF is an agreement between the European Union and the USA that aims to ensure compliance with European data protection standards in the USA. Certified companies commit to adhering to these data protection standards. More information can be found here:
https://www.dataprivacyframework.gov/participant/4709
Data Processing Agreement
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This legally required contract ensures that Gravatar processes personal data of our website visitors only according to our instructions and in compliance with the GDPR.
5. Analysis Tools and Advertising
Google Tag Manager
We use the Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. The Google Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It merely manages and deploys the tools integrated via it. However, the Google Tag Manager collects your IP address, which may also be transmitted to Google’s parent company in the United States.
The use of Google Tag Manager is based on Art. 6 (1)(f) GDPR. The website operator has a legitimate interest in the quick and uncomplicated integration and management of various tools on their website. Where appropriate consent has been requested, processing is carried out exclusively based on Art. 6 (1)(a) GDPR and § 25 (1) TDDDG; consent can be revoked at any time.
The company is certified under the “EU-US Data Privacy Framework” (DPF). More information here:
https://www.dataprivacyframework.gov/participant/5780
Google Analytics
This website uses functions of the web analytics service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics allows the website operator to analyze the behavior of website visitors. The operator receives various usage data, such as page views, time spent on the site, operating systems used, and the user’s origin. These data may be aggregated to a device ID but are not linked to a user ID.
Google Analytics also enables us to record your mouse and scroll movements and clicks, and it uses modeling approaches and machine-learning technologies for data analysis.
Google Analytics uses technologies that make it possible to recognize the user for the purpose of analyzing user behavior (e.g., cookies or device fingerprinting). The information collected by Google about the use of this website is usually transferred to a Google server in the USA and stored there.
The use of this service is based on your consent pursuant to Art. 6 (1)(a) GDPR and § 25 (1) TDDDG. Consent can be revoked at any time.
Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here:
https://privacy.google.com/businesses/controllerterms/mccs/
The company is certified under the “EU-US Data Privacy Framework” (DPF). More information here:
https://www.dataprivacyframework.gov/participant/5780
IP Anonymization
We have activated IP anonymization for Google Analytics. This means that Google truncates your IP address within the member states of the European Union or in other parties to the Agreement on the European Economic Area before transmission to the USA. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. Google uses this information on behalf of the operator of this website to evaluate your use of the website, to compile reports about website activity, and to provide other services related to website and internet usage for the website operator. The IP address transmitted by your browser within the framework of Google Analytics will not be merged with other Google data.
Browser Plugin
You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link:
https://tools.google.com/dlpage/gaoptout?hl=en
More information on how Google Analytics handles user data can be found in Google’s privacy policy:
https://support.google.com/analytics/answer/6004245?hl=en
6. Own Services
Handling of Applicant Data
We offer you the opportunity to apply to us (e.g., via email, postal mail, or online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will take place in accordance with applicable data protection laws and all other statutory provisions, and that your data will be treated strictly confidentially.
Scope and Purpose of Data Collection
When you send us an application, we process your associated personal data (e.g., contact and communication details, application documents, notes from job interviews, etc.), insofar as this is necessary for the decision regarding the establishment of an employment relationship. The legal basis for this is § 26 BDSG (Federal Data Protection Act) under German law (initiation of an employment relationship), Art. 6 (1)(b) GDPR (general contract initiation), and – if you have given your consent – Art. 6 (1)(a) GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons involved in processing your application.
If the application is successful, the data you submitted will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 (1)(b) GDPR for the purpose of carrying out the employment relationship.
Retention Period of the Data
If we are unable to make you a job offer, you reject a job offer, or you withdraw your application, we reserve the right to retain the data you have submitted based on our legitimate interests (Art. 6 (1)(f) GDPR) for up to 6 months after the end of the application process (rejection or withdrawal of the application). After that, the data will be deleted, and physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it becomes apparent that the data will be required after the 6-month period (e.g., due to a pending or threatened legal dispute), deletion will only take place once the purpose for further storage no longer applies.
A longer storage may also occur if you have given your explicit consent (Art. 6 (1)(a) GDPR) or if legal storage obligations prevent deletion.
Inclusion in the Applicant Pool
If we do not make you a job offer, it may be possible to include you in our applicant pool. In the event of inclusion, all documents and information from the application will be transferred to the applicant pool to contact you in case of suitable vacancies.
Inclusion in the applicant pool is based solely on your explicit consent (Art. 6 (1)(a) GDPR). Giving consent is voluntary and is unrelated to the ongoing application process. The applicant may revoke their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool unless there are legal reasons for retention.
Data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.